Admin Assistant |

Date: 15 Nov 2024

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role:

The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store. 

What you will do: –

Description of Accountability:

• MIS (Store/RO) – Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines. 
• Maintain data in the system to facilitate easy access to information when it is required. 
• Maintain and update information relating to staff in the store.
• Liaise with the Regional Operations and HR Office.

• Stock Control and Operations
• Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
• Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
•  Follow-up with suppliers for outstanding invoices and settle any outstanding payments
• Cash Office responsibilities including the following:
• Daily reconciliation of store takings & reports
• Banking/Foreign Exchange
• Store Petty Cash
• Tallying of safe fund daily
• Credit Card Reconciliation
• Ensure accurate reports are provided to Admin Management to enable commercial decisions.
• Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.

• Ensuring  that the accuracy of stock received from the warehouse is accounted in the system

• Ensuring Periodic stock accuracy checks with commercial team’s co coordination.

• Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.

• Ordering of Stationary for the Store / Admin Team

Required Skills to be successful:

• Advance MS Office.  SAP experience would be beneficial.
• Strong/excellent attention to detail
• Results-orientated
• Excellent working knowledge of MS Office
• A high level of customer focus and the ability to understand customers’ needs
• Strong analytical and numerical skills with experience in producing trade reports and analysis
• Ability to learn new technology quickly

What equips you for the role:

• High School degree (bachelor’s degree preferred)
• 1-3 years of retail sales experience.
• Analytical
• Time Management
• Communication
• Teamwork

Technical Skills:

• Advanced MS Office: Proficiency in Microsoft Office (Excel, Word, etc.) is crucial, as it’s used for reporting, data management, and analysis.
• SAP: Knowledge of SAP is beneficial for managing inventory, stock, and financial data.
• Stock Management Systems: Familiarity with systems for updating stock, store transfers, and handling returns to warehouse (RTWs).

Attention to Detail:

• Accuracy in Data Handling: Ensuring that information, especially related to stock, finances, and staff, is correct and up-to-date.
• Reconciliation Skills: Ability to perform daily reconciliation of takings, petty cash, credit card transactions, and banking.

Analytical & Numerical Skills:

• Reporting and Analysis: Ability to produce trade reports, track sales, and analyze data to support decision-making.
• Financial Management: Handling supplier bills, invoices, and payments with attention to detail.

Communication & Teamwork:

• Liaison Skills: Communicating with various departments like HR, Regional Operations, suppliers, and the Admin team.
• Training Coordination: Scheduling and helping with the induction training of new staff on store procedures.
• Collaboration: Working with teams to conduct stock checks, process stock adjustments, and support the Admin team.

Customer Focus:

• Understanding Customer Needs: Maintaining a high level of customer focus when managing store operations and staff interactions.

Organizational Skills:

• Time Management: Handling multiple tasks efficiently, such as stock checks, report generation, and staff coordination.
• Task Prioritization: Managing deadlines for reporting, stock accuracy checks, and financial reconciliations.

Problem-Solving:

• Resolving Discrepancies: Ability to troubleshoot and resolve issues related to stock, billing, or payment discrepancies.
• Learning New Technology: Willingness and ability to quickly adapt to new software or tools used in the business.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

Head of Marketing

Date: 8 Nov 2024

Location: AE

Company: Al Futtaim Private Company LLC

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

We are seeking a dynamic professional to spearhead the development of brand equity for emerging electric vehicle automotive brands managed by Al-Futtaim in the UAE and KSA. This role involves overseeing brand building efforts for Polestar in the UAE and BYD in both the UAE and KSA, with a particular focus on steering and supporting BYD’s presence in the KSA market. The role aims to elevate brand awareness and consumer consideration for these new EV brands from their current low or non-existent levels. The primary focus is on driving rapid growth through digital-first strategies, PR & Media relations, Social Media engagement, customer-centric marketing campaigns, and both online and offline activations and events. The overarching performance target is to strengthen the top-of-funnel engagement, ensuring an exemplary customer experience across all brand touchpoints leading up to the point of sale, encompassing new, used, fleet, and aftersales vehicles.

What you will do:

Marketing Strategy

• Establish and grow all new EV brands in UAE / KSA and driving brand awareness, consideration, and relevance amongst the target audiences.
• Drive market share growth through development of brand equity and improved customer loyalty
• Develop the marketing strategy and execute the marketing plans in UAE / KSA in consistent with the overall global marketing strategy and implementation roadmap. This includes product launches and driving awareness for existing product lines & brand communication
• The main liaison with the EV principals, collaborating with their global marketing teams to understand the global and regional strategic initiatives.
• Managing OEM relationships that result in long-term success for both the OEMs and Al Futtaim, through close collaboration and communication.
• Drive digital-first, consumer centric approach across all aspects of the business together with global team

key skills are required:

Marketing and Brand Strategy:

• Brand Development: Expertise in creating and executing strategies to build and grow brand equity, especially for emerging electric vehicle (EV) brands.
• Market Share Growth: Ability to increase market share through the development of brand awareness, consumer loyalty, and relevance within target markets (UAE and KSA).
• Strategic Planning: Strong skill in aligning local marketing strategies with global brand initiatives and executing them effectively, including product launches and communication of brand values.

Digital Marketing Expertise:

• Digital-First Approach: Proficiency in driving digital strategies across all marketing channels (website, social media, online ads) to maximize brand awareness and engagement.
• Social Media Management: Strong expertise in engaging target audiences through social media platforms, crafting content, and managing social media strategies.
• Online and Offline Activations: Ability to plan and execute both digital and physical brand activations and events to drive consumer engagement and build brand recognition.

Customer-Centric Marketing:

• Customer Experience Focus: Ensuring a seamless, exceptional customer experience across all touchpoints—from awareness through to the point of sale and aftersales.
• Campaign Management: Designing and executing marketing campaigns with a customer-first mindset, focusing on personalized, impactful communication.

PR and Media Relations:

• Media Strategy: Skill in creating and maintaining strong media relationships, pitching stories, and managing PR campaigns to elevate brand visibility.
• Brand Communication: Crafting and delivering clear, compelling brand messages through various media channels to boost consumer consideration.

Collaboration and Relationship Management:

• OEM Partnership Management: Expertise in managing relationships with Original Equipment Manufacturers (OEMs) to ensure the success of the brand, including collaborating with global marketing teams.
• Stakeholder Communication: Ability to communicate and collaborate effectively with both internal teams and external partners to achieve long-term success.

Analytical and Performance-Driven:

• Data-Driven Decision Making: Experience in tracking, analyzing, and optimizing marketing campaigns and consumer engagement metrics to improve effectiveness.
• Brand Tracking and Reporting: Skill in measuring brand performance and customer engagement to evaluate growth and adjust strategies accordingly.

Activation, Campaigns & Social Media

• Create data driven campaign planning processes for all brands in UAE / KSA
• Manage and coordinate external agency partners
• Lead, activate & execute consumer communications across all channels
• Oversee social media, and community management channels
• Develop and execute comprehensive social media strategies to enhance brand visibility and engagement across platforms. 
• Sustain a performance measurement framework across key platforms to drive sustainable growth and continuous improvement
• Responsible for financial planning and reporting (paired with KPI framework to deliver campaign attribution/ROI measurement)
• Explore and implement best in class practices from our partner OEM in other markets, as well as across the industry

Customer Experience

• Deliver exemplary Customer Experience (CX) across all brand touchpoints by leveraging key brand propositions and assets
• Improving Customer Experience in sales spaces and workshops by supporting Sales and After Sales Front line teams with Merchandizing, Training, & POS materials.

PR & Media Relations

• Develop and implement comprehensive PR strategies that align with the Al Futtaim overall marketing objectives.
• Oversee all PR and media relations activities, including media outreach, press releases and media interviews. 
• Lead the creation of compelling PR campaigns and initiatives to promote product launches, corporate announcements, and key messages. 

Team Management

• Create a high growth mindset team
• Drive a talent development system that creates marketing talents who are recruited correctly, developed, coached, and engaged through performance management, learning, development & succession planning.  
• Lead a lean and effective Marketing structure & team
• Drive performance of Marketing team through measurable KPIs
• Ensure 100% compliance with Standard Operating Procedures 
• Drive Al-Futtaim Values in workplace.

Required Skills to be successful:

• Minimum of 15 years’ experience in the automotive industry, with a preference for experience in electric vehicles (EVs).
• Extensive experience in branding, CRM, digital marketing, public relations (PR), social media, and events management.
• Strong experience and established relationships with marketing agencies.
• Previous experience in high-growth businesses and start-ups is highly preferable.

About the Team:

You will be reporting to the Managing Director – Elctric Mobility

What equips you for the role:

• A university degree is preferred in Business, Marketing. MBA from a globally recognized business school is highly preferable
• 15 years+ experience in brand, marketing, and product – ideally within the Automotive/ Mobility industry
• Brand expert with experience in building brand equity particularly in new markets with new high value products
• Previous experience in high-growth businesses and start-ups is highly preferable 
• Experience delivering strategies with high Customer Centric approach that are customer relationship driven and has developed effective customer relationship and community management program. 
• Extensive experience of digital-first marketing strategies
• Strategic and structured business, sales & marketing understanding – long term and short term
• Clear strategic thinking, and ability to create buy-in and influence at a senior level through formalized proposals and business cases.
• Strong generalist marketing and CRM capability 
• Product Planning, Pricing, B2C and B2B sales, Advertising offline and online
• Strong communication skills with customers, internal stakeholders, and members of the retail team.
• Ability to lead and motivate others through strong leadership skills, whether through direct line management or via a matrix setup.
• Excellent analytical and agile project management skills
• Oriented, totally customer centric, ability to manage multiple stakeholders.

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers – right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. 
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.

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