Female Receptionist- Arabic National
Greet clients and visitors with a positive, helpful attitude.
Assisting clients in finding their way around the office.
Announcing clients as necessary.
Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
Preparing meeting and training rooms.
Answering phones in a professional manner, and routing calls as necessary.
Assisting colleagues with administrative tasks.
Answering, forwarding, and screening phone calls.
Provide excellent customer service.
Scheduling appointments.
Key Skills:
- Customer Service Skills:
- Excellent communication and interpersonal skills are essential to greet clients and visitors warmly, assist them in navigating the office, and provide information in a friendly and helpful manner.
- Professionalism and Positive Attitude:
- As the first point of contact, maintaining a positive and professional demeanor is crucial to make a good impression on visitors and clients. Being approachable and attentive contributes to a welcoming atmosphere.
- Multitasking:
- Receptionists need to manage multiple tasks simultaneously, such as answering phones, greeting clients, and performing administrative duties. Strong organizational skills and the ability to handle several responsibilities at once are important.
- Communication Skills:
- Fluent Arabic and English communication skills (both spoken and written) are necessary to interact with a diverse range of clients and team members. This also includes answering phone calls, forwarding messages, and announcing clients as needed.
- Attention to Detail:
- Handling important visitor information, maintaining visitor logs, issuing badges, and assisting with administrative tasks like scheduling appointments or preparing meeting rooms all require accuracy and attention to detail.
Job Type: Full-time
Pay: From QAR5,000.00 per month
Education:
- Diploma (Preferred)
Language:
Arabic (Required)
Administrative Assistant (Arabic Nationality)
We are looking to hire an Administrative Assistant to join our esteemed organization.
Nature & Scope of Position
- Follow FGS-QA/QC documents and procedures and keep records.
- Communicate interlay with Section Engineers.
- Print and distribute documents as needed.
- Scan and upload documents according to QU procedure
- Collect and register all technical documents such as drawings and prints in the Shareholder system.
- Review and update documents for maintenance and quality control.
- Keep other personnel updated on new document versions and how to obtain access
- Handle records across various departments/sections.
- Maintain confidentiality regarding sensitive documents
- Ability to draft official letters/correspondences specially in the field of construction, facilities, maintenance. etc
- Perform other job duties related to administrative works as necessary and as directed by QI Engineers
Education & Experience
- Minimum three (3) years’ experience in Administrator
- Must be full time Graduate from recognized college/ University or equivalent qualification
- Candidate must also have excellent communication skills and proficient use of Microsoft Office applications (Word, excel, power point etc.), Internet browsing/searching, data transferring, making reports with good formatting…etc.
- Candidate preferable to be bilingual
Key Skills:
- Organizational Skills:
- The ability to manage records efficiently, such as handling technical documents, maintaining files, and organizing paperwork across various departments. The role requires a systematic approach to ensure that all documents are accurately recorded, updated, and easily accessible.
- Document Control and Management:
- Familiarity with document management systems (such as Shareholder or similar systems) and processes for storing, updating, and retrieving technical documents (drawings, prints, etc.) is essential.
- Ability to scan, upload, and maintain documents in accordance with company procedures and industry standards, ensuring the organization’s documents are compliant with internal guidelines (FGS-QA/QC).
- Attention to Detail:
- As the role involves handling technical documents, it’s crucial to be highly detail-oriented when reviewing and updating documents for maintenance and quality control.
- Communication Skills:
- Strong written and verbal communication skills are important for interacting with engineers, drafting official letters and correspondence (especially in fields like construction, facilities, and maintenance), and ensuring proper distribution of documents.
- Interpersonal communication is key, especially when liaising with Section Engineers or other personnel to update them on new versions of documents or help them access the information they need.
- Confidentiality:
- The ability to maintain confidentiality regarding sensitive documents and information is essential, as the role involves handling materials that may be classified or private.
Job Type: Full-time
Pay: From QAR5,000.00 per month
Education:
- Bachelor’s (Required)
Experience:
- Admin Assistant: 5 years (Required)
Language:
- English (Preferred)
- Arabic (Required)
Location:
Doha (Required)
Document Controller (Arabic Nationality)
We are looking to hire Document Controller ( Civil / Electrical / Mechanical / Systems ) to join our esteemed organization. (Arabic Nationality)
Nature & Scope of Position
- Follow FGS-QA/QC documents and procedures and keep records.
- Communicate interlay with Section Engineers.
- Print and distribute documents as needed.
- Scan and upload documents according to QU procedure
- Collect and register all technical documents such as drawings and prints in the Shareholder system.
- Review and update documents for maintenance and quality control.
- Keep other personnel updated on new document versions and how to obtain access
- Handle records across various departments/sections.
- Maintain confidentiality regarding sensitive documents
- Ability to draft official letters/correspondences specially in the field of construction, facilities, maintenance..etc
- Perform other job duties related to administrative works as necessary and as directed by QI Engineers
Education & Experience
- Minimum three 5 years’ experience in Administrator/ Document controller.
- Must be full time Graduate from recognized college/ University or equivalent qualification
- Candidate must also have excellent communication skills and proficient use of Microsoft Office applications (Word, excel, power point etc.), Internet browsing/searching, data transferring, making reports with good formatting…etc.
- Candidate preferable to be bilingual
Job Type: Full-time
Pay: From QAR5,000.00 per month
Education:
- Bachelor’s (Preferred)
Experience:
- Document Controller: 5 years (Required)
Language:
- Arabic (Required)
Location:
Doha (Required)
Furniture Coordinator
Nature and Scope of Position:
- Receive the furniture delivery order from CFD and take the appropriate action on such order and issue furniture to the requester in efficient way.
- Conduct the routing inspection on exiting furniture and prepare the snags reports and submit the same to Head of Maintenance Section.
- Make sure all the furniture snags have been rectified by the maintenance crew in efficient and timely manner.
- Store all the furniture (used and new) in appropriate way and make-sure no any damage occur during the internal transportation.
- Coordinate with Civil Technical Supervisor on carpentry maintenance tasks including routine repair and painting of all kind of furniture such as workstations partitions, class room desks, chairs, cabinets, office tables, office chairs, countertops, wooden doors and hardware etc.
- Make sure all the furniture delivery request are well attended daily basis (from the store and To the store)
- Maintain the furniture inventory and update the same on daily basis, and inform the Head of store whenever re[1]ordering needed.
- Inspect and take-over the new furniture supplied by outsourced furniture suppliers.
- Monitor and take corrective action where applicable against the furniture installation as per the approved layout shop drawings executed by outsources furniture suppliers.
- Conduct routing inspection to furniture warehouse of QU and make sure all the furniture are stored properly as per the standards and manufacture’s recommendations.
- Performs miscellaneous job-related duties as assigned by superiors
Experience and Education:
- Diploma in Architectural or interior design
- At least 5 year of experience that is directly related to the duties and responsibilities specified.
Job Type: Full-time
Pay: From QAR3,500.00 per month
Education:
- Diploma (Required)
Experience:
- Furniture Coordnator: 5 years (Required)
Language:
- English (Preferred)
Location:
Doha (Required)
