About Role
In this role, you shall provide general administrative support in day-to-day functions. Promotes high standards of corporate values through correspondence, telephone, and personal contact. Handles confidential and sensitive issues, which require a high degree of discretion and tact. Records/document control and maintenance for all correspondences related to the department.
Responsibilities
- Provide necessary telephone backup coverage, schedule appointments, meetings, coordinate all related arrangements for effective functioning of the department.
- Perform administrative and secretarial support, coordinate activities etc. to ensure that requests are carried out.
- Handle inquiries, answer all queries related to every section of QR Medical Division and/or refer to the appropriate personnel/department.
- Review and answer mail and inquiries related to appointments.
- Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the department.
- Take and transcribe dictation, draft letters and internal memos. Process, handle and maintain all types of confidential information. Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
- Check all incoming medical documentation and ensure completeness/accuracy of information provided in the system to fast-track medical appointment and approvals and anticipate and prepare meeting materials etc. as and when required.
- Maintain confidential filing system, categories and maintain manuals, sensitive correspondence and other source material.
- Coordinate prompt purchasing office supplies and stationeries. Ensure proper maintenance of all office equipment.
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible
Qualifications
Knowledge Skills & Experience
- High School Qualification with Minimum 1 year of job-related experience.
- Fluent in reading, writing and speaking English.
- Experience in handling administrative tasks is highly preferable.
- Certificate in computer applications, MS Office (Word, Excel, PowerPoint and Access).
- Excellent organizational skills.
- Medical Experience is an advantage.
