The Receptionist/Admin will be responsible for playing a pivotal role in ensuring the seamless operation of Workinton’s (now known as Nestwork) branches & workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal & procurement procedures, and maintaining accurate records.
Responsibilities:
- Illustrate Workinton’s/Nestwork’s core values and strive to achieve our mission.
- Create and update spreadsheets of daily transactions for accurate financial, legal & procurement tracking.
- Coordinate workspace office activities to ensure efficiency and strict adherence to company policies.
- Collaborate with the Admin Supervisor to support financial, legal & procurement procedures, and maintaining accurate records.
- Supervise administrative staff, optimizing their performance through effective task delegation.
- Prepare accurate and timely financial reports highlighting key performance indicators.
- Support administrations department for accounts receivable, purchasing and receipting, payment of invoices.
- Maintain parallel records of income and expenditure in financial database.
- Handle phone calls and correspondence, including emails, letters, and packages.
- Create and update records and databases with personnel, financial, and other relevant data.
- Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
- Ensure the branch is well-equipped to support day-to-day activities.
- Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
- Assist team members as needed to support the overall success of the branch.
- Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements alignment and mitigate legal risks.
- Liaise with Alfardan Properties government relations to ensure compliance with regulatory requirements.
- Assist in procurement-related tasks, including vendor management and contract administration.
- Proven experience as an office administrator, office assistant, or in a relevant role.
- Proficiency in spreadsheet software and financial management tools (Excel, Oracle, Zoho, Microsoft Dynamics etc.)
- Familiarity with office management procedures and basic accounting principles.
- Proficient in using MS Office and office management software (ERP, etc.).
- Bachelor’s degree in business administration or a related field.
