Company
Qatar Energy is an integrated national oil corporation that stands at the forefront of efforts for the long-term sustainable
development, utilization and monetization of oil and gas resources in the State of Qatar.
Qatar Energy’s activities and those of its subsidiaries and joint ventures, encompass the entire spectrum of the oil and gas
value chain locally, regionally, and internationally. They include the exploration, refining and production, marketing, and sale
of oil and gas, liquefied natural gas (LNG), natural gas liquids (NGL), gas to liquids (GTL) products, refined products,
petrochemicals, fertilizers, steel and aluminum.
Qatar Energy is committed to contribute to a better future by meeting today’s economic needs, while safeguarding our
environment and resources for generations to come.
Primary purpose of job
Provide technical and systems support for shipping, cargo operations and supply chain activities in the Marketing
Directorate.
SR. SHIPPING ASSISTANT
About the Job
The Senior Shipping Assistant plays a crucial role in the logistics and supply chain operations of a company. This position involves overseeing the shipping processes, ensuring accurate and timely deliveries, and managing shipping documentation. The Senior Shipping Assistant works closely with various departments, vendors, and clients to facilitate smooth operations.
Experience & Skills
- Minimum 5 years total experience in Shipping & Logistics.
- Position can be filled after QatarEnergy induction, in lieu of experience.
- Good analytical and problem solving skills
- Working knowledge with SAP or relevant software
- High computer literacy skills
- Proficiency in English
- Team working skills
- Detailed knowledge of principles, policies, procedures, and internal processes pertaining to corporate and business
planning services - Knowledge and understanding of the Oil and Gas industry.
- Organizational Skills
- Time Management: Ability to prioritize tasks and meet tight deadlines.
- Attention to Detail: Ensuring accuracy in shipping documentation and inventory records.
- Technical Skills
- Knowledge of Shipping Software: Proficiency in using shipping and logistics software for tracking and managing shipments.
- Understanding of Shipping Regulations: Familiarity with international and domestic shipping regulations, customs procedures, and compliance.
- Communication Skills
- Interpersonal Skills: Ability to communicate effectively with team members, vendors, and customers.
- Problem-Solving: Strong analytical skills to address and resolve shipping issues or discrepancies.
- Customer Service
- Client Interaction: Skills in providing excellent service to clients and addressing their shipping inquiries or concerns.
- Relationship Management: Building and maintaining positive relationships with carriers and suppliers.
- Data Analysis: Ability to analyze shipping data to identify trends, costs, and efficiencies.
- Adaptability
- Flexibility: Willingness to adapt to changing shipping schedules and demands.
Leadership Skills
- Supervisory Abilities: Experience in overseeing junior shipping staff, providing training and guidance as needed.
- Conflict Resolution: Skills in managing and resolving conflicts within the team or with external partners.
Inventory Management
- Stock Control: Ability to manage inventory levels and perform regular stock checks to ensure accuracy.
- Warehouse Operations: Understanding of warehouse processes, including receiving, storing, and dispatching goods.
Documentation Skills
- Bill of Lading Knowledge: Proficiency in preparing and reviewing shipping documents such as bills of lading, packing lists, and invoices.
- Customs Documentation: Familiarity with necessary documentation for customs clearance and compliance.
Logistics Coordination
- Routing and Scheduling: Skills in planning optimal shipping routes and schedules to minimize costs and delivery times.
- Carrier Management: Ability to evaluate and select shipping carriers based on cost, reliability, and service.
Financial Acumen
- Cost Analysis: Understanding of shipping costs and ability to perform cost-benefit analyses for shipping options.
- Budget Management: Experience in managing shipping budgets and tracking expenditures.
Technical Proficiency
- Use of Technology: Familiarity with tools and technologies for tracking shipments, such as GPS and RFID systems.
- Microsoft Office Suite: Proficiency in Excel for data management and reporting, as well as other Office applications for documentation.
Regulatory Knowledge
- Compliance Awareness: Understanding of legal and regulatory requirements related to shipping, including hazardous materials handling.
- Insurance Knowledge: Familiarity with shipping insurance options and claims processes.
Continuous Improvement
- Process Optimization: Skills in identifying areas for improvement within shipping processes to enhance efficiency and reduce costs.
- Training and Development: Ability to train and mentor staff on best practices and new technologies in shipping and logistics.
Education
Completion of Secondary School Education (12 years). Bachelor’s Degree in related discipline is an advantage.
